405:25-1-3. Eligibility for State aid grants to public libraries Eligibility for state aid grants to public libraries is governed by the following requirements:
(1) Basic requirements.
(A) Libraries must meet the definition of a public library as given in Oklahoma Library Association/Oklahoma Department of Libraries, Levels of Library Development, 4th edition, 1998, p. 2.
(B) Libraries must be legally established and operating according to Oklahoma Statutes, Title 65, Article 4, Section 101 and Title 11, Article 31; and Article 10, Section 10A of the Oklahoma Constitution.
(2) User service requirements.
(A) Libraries must provide free library service.
(B) Libraries shall be open to the public the minimum number of hours stipulated in the following schedule. These hours shall be maintained year round. Single county systems organized under 65 O.S., Sections 151 and 552 which have branch libraries may aggregate their hours, if, discounting overlap, the citizens are served according to the following schedule:
(i) cities and towns under 2,000 population will be open 15 hours a week. The schedule will include at least two hours after 5 p.m. each week;
(ii) cities and towns of at least 2,000 but less than 5,000 people, will be open 3 1 hours a week. The schedule will include at least two hours after 5 p.m. each week and three hours on Saturday;
(iii) cities with at least 5,000 but less than 10,000 people, will be open 35 hours a week. The schedule will include at least four hours after 5 p.m. each week and three hours on Saturday;
(iv) cities with at least 10,000, but less than 25,000, will be open 50 hours a week. The schedule will include at least eight hours after 5 p.m. each week and four hours on Saturday; and
(v) cities with 25,000 or more will be open 60 hours a week. The schedule will include seven hours on Saturday.
(C) Libraries must have a telephone located in the library with a listed number.
(D) All libraries and branches must provide internet access to the public.
(3) Administration and finance requirements.
(A) Legally established libraries that are not part of a library system must submit an annual report for the preceding year to the Department of Libraries by August 15th and library systems must submit such reports by October 1st.
(B) Libraries must have a board of trustees appointed by the city and or county government officials which holds regularly scheduled meetings at least quarterly and all libraries must file annually a list of trustees, terms of office and meeting times with the Oklahoma Department of Libraries.
(C) Libraries must receive operating income from local government sources, i.e. town, city or county.
(D) Local government must continue to expend an amount for library service, i.e., operating expenditures, not less than that of the preceding fiscal year, as reported on the Annual Report for Public Libraries. Public library systems organized under 65 O.S. Sections 151-161 and Sections 551-561, Sections 4-101-108 and Sections 4-201-206 may not reduce their millage levy.
(i) If a city or county has less total income for the most recent fiscal year as compared to the immediate fiscal year, exemption to the requirement in (D) of this paragraph may be made. If this condition exists, libraries must so notify the Oklahoma Department of Libraries by August 15th. The Oklahoma Department of Libraries will then supply forms for city or county officials to certify that the library's budget sustained no greater reduction than the total percentage reduction of income of the city or county budget. At such time as the city or county budget increased, the library budget must receive not less than the percentage increase of the total budget.
(ii) The requirement in (D) of this paragraph may be waived in those years when the budget is decreased according to (i) of this subparagraph.
(E) Libraries must have paid employees who are employees of the town, city, county or system. Town, city, county or system must pay said employees at least the federally required minimum wage and meet the requirements of the Fair Labor Standards Act.
(F) All personnel who work more than twenty (20) hours a week must attend at least one continuing education program each year offered by the Oklahoma Department of Libraries, or approved by the Oklahoma Department of Libraries from institutions of higher education, vo-tech schools or library associations. Staff in library systems or public libraries serving over 25,000 may meet this requirement with in-house training. Personnel are exempt if they have been employed at the library less than one (1) year.
(G) Multi-county library systems must abide by the Oklahoma Department of Libraries' rules concerning systems as set forth in Chapter 10 of this
(H) Libraries must file with the Oklahoma Department of Libraries, Office of Library Development, a report of expenditures made with state aid grant funds each year by August 15th and library systems must submit such reports by October 1st.
(I) Libraries must have a written statement of purpose.
(J) Libraries must submit performance measures data as outlined in the rotation schedule given in Oklahoma Library Association/Oklahoma Department of Libraries, Levels of Library Development 4th edition, 1998.
(K) Libraries must provide bibliographic access to their collections.
(L) Libraries serving a population of 10,000 or more must have submitted to the Oklahoma Department of Libraries a long range plan written or updated within the last 3 years. This document must address future directions of the library for services and resources, and must be approved by the local library board.
(M) Libraries in cities serving a population of 20,000 or more must employ a director with a Master's Degree in Library and Information Science from a library school accredited by the American Library Association. Exemptions will be made for such libraries, until the resignation of the current librarian of record as of July 1, 1998.
(N) Libraries will evaluate and maintain their collections on a five (5) year schedule ensuring that their collections include up-to-date and useful materials.
[Source: Amended at 16 Ok Reg 3052, eff 7-12-99] EDITOR’S NOTE: 1Should have read 30 instead of 3. See Editor's Notice published at 16 Ok Reg 3601.